How to use the app (General Journal Entries mode)

This tutorial shows how to use the ProperConvert converter in the General Journal Entries mode. See it as a video at https://youtu.be/ZjiwgCpKQSs

Introduction

This tutorial shows how to use the ProperConvert app in the General Journal Entries mode. Please see another tutorial about the default Transactions mode.

Download and install the app

To download the app, go to the home page and click the Download button. Once downloaded and installed, start the ProperConvert app.

Open a CSV or Excel file with General Journal Entries

Select a CSV file with General Journal entries. You can use CSV or Excel file. There is a sample CSV file sample-gje.csv you can use to create your entries.

Switch to the General Journal Entries mode and select output format

The first thing to do is to switch to the General Journal Entries mode.

Then select either IIF or QBJ output format. The IIF format is easier and less restrictive.

Uncheck the “Open after save” checkbox to have better control over the created file. When the checkbox is set, the converter calls Quickbooks to import right after creating the output file.

Click the Convert button and confirm the filename and the file location.

Backup Quickbooks and import IIF or QBJ file

Make sure to back up your Quickbooks company data file before importing any files.

To import the created IIF file manually, in Quickbooks, click File, Utilities, Import, IIF.

For Quickbooks 2019 or later, choose the legacy method for faster import and the new method for a more restrictive mode. For the restrictive mode in case any failed transactions, Quickbooks creates a new IIF file with the added timestamp in the filename. You can open this file in Notepad and read the errors.

To import created QBJ file manually in Quickbooks, click File, Utilities, Import, General Journal Entries.

For QBJ files, Quickbooks shows the preview for imported data as a better interface option. You can review imported entries after import for both IIF and QBJ files.

See another tutorial for the Transactions mode.